Florida HVAC Service Agreement (Free Template + State Notes)

What Your Florida HVAC Contract Should Include

The builder formats these into a clean, professional agreement:

• Parties & Premises: Legal names, service address, site contact, access windows, attic/roof access where applicable.
• Scope of Work: Repair/replace/maintain; systems covered (split/packaged, heat pumps, gas/electric furnace or air handler, mini-split, RTUs; ERV/HRV; controls).
• Service Levels: Standard vs. emergency response; after-hours rates; hurricane/tropical storm, extreme heat, lightning rescheduling and safe-work language.
• Pricing Model: Flat-rate vs. time-and-materials; trip fee policy; parts handling/mark-up.
• Materials & Parts: OEM vs. equivalent; hurricane tie-downs/stand height where required; hail/salt-air protection; condensate management and float switch safeties (attic AHUs).
• Customer Responsibilities: Filters, clearances, utilities, HOA/condo approvals, roof access, keeping storm debris pathways clear.
• Warranty: Labor window; manufacturer pass-through; exclusions (misuse, neglect, wind/flood/corrosion, non-payment).
• Code & Safety: Local permits/inspections; FBC Mechanical/Energy triggers (duct sealing/leakage testing, ventilation, controls/commissioning); EPA refrigerant rules; rooftop fall protection.
• Change Orders: Written/e-signed authorization for hidden conditions and price changes.
• Payment Terms: Deposits/milestones; due-on-completion; late fees.
• Termination: For convenience vs. cause; cure periods; demobilization costs.
• Dispute & Venue: Florida law; optional county venue (Miami-Dade, Broward, Palm Beach, Hillsborough, Orange, Duval, Lee, etc.).
• Licensing Info: Legal business name with applicable DBPR/CILB license classification/number printed on the agreement; list municipal business tax receipts where required.

Florida-Specific Notes (Read Before You Sign)

Contractor licensing: Air-conditioning and mechanical scopes are licensed through Florida DBPR/CILB (e.g., Class A or B AC; mechanical). Display your legal business name and license number(s) on proposals and the contract. Use properly licensed subs for electrical/plumbing scopes as required.

Permits & inspections are local: Mechanical/electrical/gas permits are issued by the city/county AHJ (e.g., Miami, Orlando, Tampa, Jacksonville, St. Petersburg, Fort Lauderdale). Confirm permit needs, fees, plan review, wind design/NOA requirements, and inspection timing before change-outs or new installs.

Florida Building Code (FBC): Jurisdictions administer FBC Mechanical/Energy with local amendments. If your scope triggers duct sealing/leakage testing, ventilation, controls/economizers on certain RTUs, or commissioning, reflect responsibilities and testing fees in the agreement.

Hurricane, wind & flood: Specify anchorage/tie-downs, elevated pads/stands in flood-prone areas, and corrosion-resistant hardware. Include weather safety/rescheduling for tropical systems, lightning, and excessive heat indices.

Coastal corrosion: For shoreline installs, call out marine-grade/treated components, coil coatings, and maintenance intervals; note that salt-air corrosion is typically excluded from warranty unless expressly stated.

Cooling-off (in-home sales): For covered door-to-door/home solicitations, customers generally have a 3-business-day right to cancel. Attach the written notice when applicable.

Liens: Florida recognizes mechanic’s lien rights with defined timelines and notices. Maintain clear payment terms and keep proof of delivery for any notices/waivers your workflow uses.

This page is general business guidance, not legal advice. Requirements can change—verify rules for your municipality and project type.

Example Pricing & Payment Terms (Florida)

Flat-Rate Example

Flat-Rate Replacement: Contractor will replace the condenser fan motor on the 4-ton split system at 1103 Biscayne Blvd, Miami, for a fixed price of $545 plus applicable taxes/permit fees. Includes travel within 20 miles and standard disposal.

Time & Materials Example

Labor: $135/hour (first hour billable in full, then 30-min increments).
Materials: Cost + 25% handling.
Trip Fee: $75 per on-site visit (roof access fee may apply where required).

Deposits & Late Fees (Sample)

• Deposit: 30% on acceptance for projects over $3,000; balance due on completion.
• Late Fee: 1.5%/month (or the maximum allowed by law) on past-due balances over 15 days.

Maintenance Plan Addendum (Florida)

• Coverage: 2–3 tune-ups/year per covered system (spring, fall, and optional mid-summer for heavy-use systems).
• Tasks: Coil cleaning as needed; condensate management (trap/prime/flush, float safeties); electrical tighten; refrigerant check; rooftop safety protocols; coastal corrosion inspection/mitigation.
• Filters: Customer- or Contractor-supplied; sizes and intervals listed in annex; consider higher MERV for pollen/smoke events.
• Priority: Plan members get priority scheduling and 10% labor discount on non-covered repairs.
• Exclusions: Non-maintenance repairs, code corrections, concealed defects, abuse, storm/flood/corrosion damage unless otherwise stated.
• Term: 12 months; auto-renews unless canceled 30 days prior.

Copy-Ready Clause Examples

DBPR/CILB License & Identification

Contractor is duly licensed to perform air-conditioning/mechanical work in Florida. Contractor’s legal name and License No. FL-AC/MECH-{{your_number}} appear on this agreement and related communications. Municipal business tax receipt numbers are listed where required.

Hurricane/Wind & Coastal Protection

Where required by code or site conditions, outdoor equipment will be anchored/tied down and elevated with corrosion-resistant hardware suitable for wind exposure and flood zones. Work may be postponed during lightning or tropical storm warnings for safety.

Change Orders

No change in scope, parts, or price is valid unless authorized by a written or electronic change order signed by both parties.

Cooling-Off (If Sold In-Home)

If this agreement was solicited and signed at Customer’s residence, Customer may have a three (3) business-day right to cancel. If applicable, a separate cancellation notice is attached explaining how to cancel and where to send notice.

Dispute Resolution & Venue

This agreement is governed by the laws of the State of Florida. Venue for any action lies in the county where the project is located, unless the parties agree otherwise in writing.

Florida HVAC Contract — FAQs